Running a successful med spa requires more than clinical expertise. Between managing patient data and treatment plans to tracking inventory and online booking, practices rely heavily on software to keep operations running smoothly. The right platform doesn’t just organize your business — it elevates the patient experience, increases efficiency, and helps your practice scale with confidence.

Medical aesthetics is unique because it demands both clinical-grade tools (HIPAA compliance, EMR, consent forms, before-and-after photo management) and client-experience tools (online booking, memberships, automated reminders, marketing). Most med spas ultimately use a combination of technologies, with each platform filling a specific role in the overall tech stack.

To help you navigate the landscape, the following reviews combine insights from third-party user feedback and publicly available information from each company at the time of writing. Because software platforms frequently update their features, pricing, and capabilities, readers should independently verify details with each vendor before making any purchasing decisions. This guide is intended to provide a clear starting point for evaluating med spa software, not a substitute for direct due diligence.

Cherry

Cherry fills arguably the most important gap in a med spa’s technology ecosystem: patient financing. Traditional med spa software handles scheduling, electronic medical records, POS, and marketing, but most platforms don’t allow patients to pay over time. Considering cost is often the biggest barrier to treatment, Cherry’s flexible payment options can significantly enhance profitability by making procedures more affordable to patients and cash flow more consistent for practices.

For medical aesthetics specifically, Cherry excels with approval rates that help more clients qualify — 80%+ across credit profiles — and true qualifying 0% APR options (no deferred interest). Loan limits up to $35,000 and terms as long as 60 months support larger treatment packages, and patients can apply in less than a minute with a soft credit check that doesn’t affect their credit score. Practices consistently report higher treatment acceptance and increased revenue after adding Cherry as a financing option.

With no monthly subscription costs and the lowest merchant fees in the industry, Cherry is designed to be simple for practices to adopt while delivering measurable revenue impact. It integrates naturally with existing workflows and gives med spa teams a frictionless way to offer financing without administrative burden.

Key Takeaways (Cherry)

• Specialization: Purpose-built financing for medical aesthetics with high approval rates, true 0% APR options for qualified borrowers, and loans up to $35,000 with terms as long as 60 months to support high-value treatments; works seamlessly alongside medical spa software platforms.
  
• Pricing and Monthly Fees: No setup or subscription fees; businesses only pay a transaction-based merchant fee (the lowest in the industry), helping practices optimize cash flow without adding operational complexity.
  
• Ease of Use: 60-second mobile-friendly application with a soft credit check and instant approval decision; simple for clients and staff to complete, reducing front-desk friction and supporting smoother workflows.
  
• Add-Ons & Integrations: Integrates easily into existing workflows and management tools, supporting loyalty and referral programs (like Allē) while giving practices more flexibility in presenting financing to patients.

AestheticsPro

AestheticsPro is one of the most trusted solutions specifically designed for medical spas. The platform combines HIPAA-compliant EMR, digital intake and consent forms, scheduling, POS, financial reporting, and marketing tools into a single cloud-based system. Practices appreciate how it centralizes both clinical documentation and administrative functions, reducing the need for multiple disconnected tools.

Providers benefit from secure charting, photo management, treatment plans, and custom templates tailored to aesthetic procedures. Administrative teams appreciate its booking, payment-processing, and automated reminder tools to streamline the patient journey. The platform’s all-in-one nature makes it a strong fit for med spas that want clinical-grade capabilities alongside front-desk operations.

Some teams experience a learning curve due to the system’s depth, but once fully onboarded, many find it a powerful, reliable core system for managing the entire practice.

Key Takeaways (AestheticsPro)

• Specialization: Comprehensive, HIPAA-compliant EMR/EHR and practice-management system built specifically for medical aesthetics, with strong charting, consent form, imaging, appointment scheduling, and client data management capabilities.
  
• Pricing and Monthly Fees: Tiered subscription plans starting at $75 a month with modules that also support invoicing and reporting needs.
  
• Ease of Use: Deep, capable system that consolidates clinical and administrative workflows; may require training.
  
• Add-Ons & Integrations: Includes built-in marketing, e-prescribing, digital forms, and customization options, supported by a responsive support team to help practices get the most out of the platform.

Mangomint

Mangomint is known for offering one of the most modern, intuitive user experiences in the med spa industry. Designed to eliminate operational friction, Mangomint streamlines booking, provider scheduling, POS, inventory tracking, memberships, digital forms, and automated appointment reminders in one clean interface.

Practices choose Mangomint for its speed, design quality, and automation capabilities that significantly reduce manual administrative tasks. Staff onboarding is quick, and clients appreciate the polished, user-friendly booking experience. While priced higher than more basic tools, some med spas feel the investment pays off in time savings and improved customer experience.

Mangomint is particularly popular among growing or high-end practices that want software to match their brand’s modern, concierge-level feel.

Key Takeaways (Mangomint)

• Specialization: Premium, automation-first appointment booking and management platform for med spas that prioritize design, speed, and a high-quality client experience.
  
• Pricing and Monthly Fees: Transparent monthly pricing across several tiers. Essentials tier starts at $165 monthly with the unlimited tier reaching $375.
  
• Ease of Use: Widely praised for its intuitive interface, fast performance, and easy onboarding for both staff and clients; offers one of the smoothest booking software experiences in the industry.
  
• Add-Ons & Integrations: Offers forms, charting enhancements, two-way messaging, multi-location features, and integrations with select ecommerce and payment platforms.

Zenoti

Zenoti is an enterprise-level software platform built for larger or fast-scaling med spas, wellness centers, and aesthetic clinic groups. Its strength lies in centralizing multi-location operations — from scheduling and POS to room assignment, provider utilization, memberships, reporting, and marketing automation.

Practices with multiple providers or locations appreciate Zenoti’s ability to track revenue and performance metrics as well as automate complex workflows. Features like robust scheduling tools, advanced analytics, and automated marketing campaigns help high-volume clinics operate more strategically and efficiently.

Because of its depth, Zenoti is best suited for clinics with established operational processes and teams ready to engage in a full-scale onboarding process. For organizations that need enterprise structure, it excels.

Key Takeaways (Zenoti)

• Specialization: Enterprise-level operations, scheduling, analytics, and point of sale capabilities for multi-location med spa businesses and high-volume aesthetic clinics.
  
• Pricing and Monthly Fees: Quote-based pricing determined by number of locations, users, and feature modules. Lowest tier, “Growth,” starts at $400/mo. per location.
  
• Ease of Use: Powerful and scalable but requires structured onboarding; ideal for teams with dedicated administrative resources.
  
• Add-Ons & Integrations: Extensive marketing automation, loyalty programs, membership tools, analytics dashboards, mobile apps, social media campaign tools, and payment integrations.

Vagaro

Vagaro is one of the most accessible and budget-friendly options for med spas, particularly for small med spa owners or solo injectors. Although widely used by salons and spas, Vagaro’s medical spa module includes HIPAA-compliant intake forms, SOAP notes, and treatment documentation features that appeal to aesthetic providers as well.

Its strengths include scheduling, POS, automated reminders to reduce no-shows, text marketing, inventory tracking, and an online marketplace that can help attract new clients. Vagaro is known for its affordability and ease of use, making it a practical solution for practices that need essential tools without clinical EMR complexity.

While not as robust as medical-specific EMRs, Vagaro is often the perfect fit for newer or smaller med spas that want a simple, reliable system for daily operations.

Key Takeaways (Vagaro)

• Specialization: Affordable, easy-to-use scheduling and med spa management software with HIPAA-compliant add-ons for small to mid-sized med spas.
  
• Pricing and Monthly Fees: Low monthly subscription with optional paid add-ons for forms, marketing, payroll, and more. Starts at $23.99/mo. for solo practitioners.
  
• Ease of Use: Simple interface and fast onboarding; optimized for quick adoption and daily efficiency.
  
• Add-Ons & Integrations: Includes optional modules for digital forms, inventory, text and email marketing, gift cards, and invoicing; integrates with common payment and scheduling software.

PatientNow

PatientNow is a medical aesthetics EMR combined with marketing automation and patient engagement tools. It’s designed for practices that want both clinical documentation and retention workflows built into a single platform.

Its EMR includes treatment plans, photo organization, charting, and consent forms, while its practice-management features support scheduling, POS, and inventory. PatientNow’s standout strength is lifecycle marketing — automated follow-ups and notifications, reactivation campaigns, review generation, and targeted SMS/email outreach to improve patient retention.

Practices appreciate having both EMR and marketing tools under one login, though setup may take time depending on customization needs. Once implemented, the system becomes a powerful driver of both operational efficiency and revenue growth.

Key Takeaways (PatientNow)

• Specialization: EMR plus built-in marketing automation and patient engagement for med spas focused on retention and long-term client value.
  
• Pricing and Monthly Fees: Tiered subscription pricing based on EMR, marketing, and engagement features, plus user count. Custom quotes available.
  
• Ease of Use: Comprehensive platform with a moderate learning curve; strong long-term benefit for teams that use both EMR and marketing modules.
  
• Add-Ons & Integrations: Offers advanced imaging, telehealth, messaging, payment processing, and integrations with tools commonly used in medical aesthetics.
  

OptiMantra

OptiMantra is a versatile EMR and practice management system built for medical spas and hybrid wellness clinics offering services like injectables, IV therapy, skincare, and functional medicine. Its unified approach allows multi-modality practices to manage charting, scheduling, billing, and inventory from one system.

Its defining feature is robust, real-time inventory tracking that monitors supplies by lot number and expiration — a major benefit for practices using injectables or products that require strict compliance. The system automatically deducts inventory during charting, helping prevent errors and ensuring accurate stock levels.

OptiMantra is popular among practices that offer both aesthetic and wellness services and want flexible charting tools and integrated clinical workflows without juggling multiple systems.

Key Takeaways (OptiMantra)

• Specialization: EMR for medical aesthetics and wellness centers with advanced inventory management and flexible clinical workflows.
  
• Pricing and Monthly Fees: Subscription-based pricing that scales with user count and feature needs. Starts at $99/mo. for one practitioner, but offers discounts for group practices.
  
• Ease of Use: Intuitive and highly functional for clinics offering diverse treatment types; inventory automation greatly reduces manual tracking.
  
• Add-Ons & Integrations: Includes e-prescribing, labs, telehealth, digital forms, payment tools, and patient communication features.
  

Boulevard

Boulevard is a premium scheduling and client experience platform used by many high-end med spas. While not a full EMR, it excels at delivering a polished booking experience, streamlined provider and room management, client profiles, memberships, digital forms, and integrated POS.

Practices often choose Boulevard for its design quality — everything from online booking to in-clinic workflows feels modern and consistent with a luxury aesthetic brand. Staff onboarding is quick, and clients enjoy a seamless booking and checkout experience.

This platform is ideal for med spas that prioritize branding, client experience, and operational efficiency, and that may already use a separate EMR for clinical documentation.

Key Takeaways (Boulevard)

• Specialization: High-end scheduling and client management platform that elevates the brand experience for luxury med spas.
  
• Pricing and Monthly Fees: Multiple subscription tiers at mid-to-premium pricing, depending on features and customizations. Essentials plan starts at $158/mo. per location.
  
• Ease of Use: Clean, intuitive interface with fast learning curve; known for reliable daily workflows and highly responsive customer support that helps practices onboard smoothly.
  
• Add-Ons & Integrations: Offers memberships, forms, marketing tools, analytics, and payment processing; integrates with retail platforms and supporting systems.

Choosing the Best Medical Spa Software for Your Practice

Every med spa has different needs depending on size, treatment offerings, clinical requirements, and growth goals. Enterprise groups may need Zenoti’s multi-location power, while smaller practices might prefer Vagaro’s affordability or Mangomint’s ease of use. Clinics focused heavily on medical documentation often choose AestheticsPro, PatientNow, or OptiMantra for their EMR capabilities.

But across the board, one thing remains consistent: none of these platforms solve patient financing natively, which plays an increasingly critical role in treatment acceptance and revenue growth. That’s why Cherry fits naturally alongside any other med spa software solutions. Whether a practice uses AestheticsPro, Mangomint, Zenoti, or another system on this list, Cherry fills a gap the rest cannot — helping more clients say “yes” to treatment plans.

With the right combination of tools, med spas can streamline operations, strengthen client loyalty, improve patient care, and unlock new revenue potential. Find out how Cherry fits into your med spa technology stack. Claim your personalized demo here.